What is Mile Manager Deluxe?

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Mile Manager is a versatile application that combines the features of an appointment calendar, with time and mileage tracking, vehicle activity logging and fuel record keeping, and detailed report writing and billing capabilities, into a single product.   Mile Manager v. 3.0 now also supports Excel 97, and is very customizable, to meet the needs of a wide range of users:

• The professional, who uses a car to keep appointments, and who may bill for mileage or time, will find it easy to configure Mile Manager with time and mileage rates, to streamline tracking, report-writing and billing tasks involving reimbursible trip activity.
• The individual, using his or her own car or home fleet, will find it easy to monitor tax deductable mileage, MPG, fuel stats (e.g. fuel cost per mile among different fuel brands, or across vehicles), gas card totals, and comparative vehicle usage and cost.   Elapsed mileage can be tracked in user-defined custom usage categories, and viewed as running totals or monthly averages.
• Small Business users will find the multiple vehicle support ideal for managing small fleets and employee car pools.   You can "mix and match" employees, vehicles and daily errands, and get your data back by vehicle, employee, or errand list, in detailed and easy-to-create reports.

Key Features

The software provides a cohesive and intuitive set of functions, to streamline common tasks involved in the tracking and management of vehicles, trips, mileage and fuel expenses, as well as appointments, clients, and time and trip billing.  

Mile Manager capabilities include:

• Elapsed time and mileage tracking and billing
• Client and location managment and reports
• Vehicle activity tracking and reporting
• Appointment handling, with daily notes, reminder alarm and phone dialer
• Fuel consumption and fuel purchase tracking and analysis
• Trip handling and reporting, with trip notes
• Colored charting to visually illustrate dozens of statistics that are kept for you by the application.
• New in Version 3 Office users can send their data to Excel worksheets (Excel 97 and later supported) using live automation. Choose new or existing worksheets, and select range placement within the sheet, then transmit your data.

Report Writing

Mile Manager has extensive reporting functions for viewing data, whether for billing or personal use, based on vehicle usage or elapsed trip mileage, or based on client visitation histories, billible time with clients, or mileage associated with individual trips.  Totals and statistical averages are maintained by the software, to track and document time, mileage, and other activities, and this data may be viewed in numeric or colored chart formats.

Several printable reports are available which pertain specifically to reimbursible time and mileage, and are thus suitable for use in client or professional billing, or for personal reports for tax or other purposes.

Who Might Use It ?

Mile Manager will be of use to anyone who wishes to perform the activities of mileage and time logging or billing, fuel expense tracking, and related report-writing or analysis.  In addition, users who need to combine these functions with appointment calendar and client management capabilities, will be particularly pleased.  Mile Manager is designed to aid all of the following people :

• Anyone with reimbursable, or tax-deductable mileage, fuel expenses, or vehicular travel time to keep track of
• Anyone who keeps appointments with their cars
• Anyone who monitors gas card usage, monthly or lifetime transportation expenses, MPG, fuel cost per mile, etc. for their own car or family fleet.
• Salespersons and "Reps"
• Real estate agents
• Architects and construction site supervisors
• Delivery persons using their own cars
• Reporters and photographers - in print, radio, or TV
• Anyone who monitors their personal or company cars' categories of usage, or tracks and reports individual trip activity for their vehicles

Structure of the Application

Mile Manager uses the metaphor of "cabinets" to organize its functions in an intuitive and attractive manner, at the top level of the application.  All of the cabinets are interconnected in the background, so that data you enter or modify in one cabinet, is instantly available in its proper place, in all the other, related cabinets.

All of the cabinets and their capabilities are described extensively in the documentation that comes with the standard download package.  This download package also includes a sample database and a Guided Tour, to help you get acquainted with the power and versatility of Mile Manager.

Several of the cabinets and some of their principal functions are outlined here.  At left, just click on the icons for Fuel, Trips, Vehicles, Billing Reports, or Clients, for more information about these cabinets.

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